The worldwide meeting planner for global teams.
Add cities from every continent and the planner lays all of them on one 24-hour UTC grid, scores each hour by how many teammates are inside their working day, and points at the one shared window your international teamcan actually make — then exports a calendar invite that lands in everyone’s local time.
Coordinated Universal Time
--:--:--
syncing…
- New York · United States--:--:--
- London · United Kingdom--:--:--
- Tokyo · Japan--:--:--
- Sydney · Australia--:--:--
Build your overlap panel
5 locations · all times update for DST- New YorkUTC-5
- LondonUTC+0
- New DelhiUTC+5.5
- TokyoUTC+9
- SydneyUTC+10
Tip: add every location with attendees — the grid shows all 24 hours at once.
No hour keeps anyone inside 09:00–17:00. Widen the working range or remove far-apart locations.
Best windows for 3-continent meetings
When a team spans three regions at once, the shared working window collapses to roughly an hour. These are the real UTC slots for the three most common worldwide combinations — use the planner above to confirm them for your exact cities and date.
Americas + Europe + Asia
New York · London · Bengaluru
13:00–14:00 UTC
New York starts its morning (09:00), London is mid-afternoon (13:00), Bengaluru is early evening (18:30). The only hour where all three regions are still inside a normal working day.
Trap: Push later than 14:00 UTC and Bengaluru crosses into night; push earlier than 13:00 UTC and New York has not started work.
Europe + Asia + Australia
London · Singapore · Sydney
08:00–09:00 UTC
London opens the day (08:00), Singapore is mid-afternoon (16:00), Sydney is early evening (18:00–19:00 AEDT). Tight but real — the only slot where Europe and Eastern Australia overlap without one side staying up late.
Trap: Sydney runs UTC+11 (summer AEDT), so the window drifts by an hour when Australia leaves daylight saving. Re-check the grid near October and April.
US West Coast + Europe + East Asia
San Francisco · London · Tokyo
23:00 UTC (one tight hour)
San Francisco late afternoon (16:00), London end-of-day (23:00), Tokyo start-of-day (next day 08:00). A single hour — the textbook “follow-the-sun” handoff for engineering teams.
Trap: Only one hour exists. If you need 90 minutes, rotate the burden weekly so London is not always the one staying late.
What makes this a worldwide planner, not a converter
A two-city time zone converter tells you what time it is somewhere else. A worldwide meeting planner solves the harder problem: with people spread across continents, which single hour works?
More than two cities
A two-city converter answers “what time is it there?”. A worldwide meeting planner answers the harder question: with five people on five continents, which single hour sits inside everyone’s working day? Add as many cities as your team has and the overlap grid recomputes for every UTC hour.
Per-hour availability score
Each UTC hour is scored by how many attendees fall inside their local 9:00–17:00 window. The best shared hour is highlighted automatically — you read the score strip instead of converting five time zones in your head.
Daylight saving handled per date
Offsets are pulled live from the IANA time zone database for the exact date you pick, so a recurring worldwide standup that works in January can shift by an hour when the US or EU enters DST in March.
A calendar invite, not a screenshot
Snap to the best window and download a .ics file stored in UTC. Google Calendar, Outlook and Apple Calendar each display the meeting in the attendee’s own local time — no “what time was that again?” thread.
Worldwide meeting planner FAQ
What is a worldwide meeting planner?
A worldwide meeting planner overlays every attendee’s local working day on a single 24-hour UTC grid so you can find the one hour an international team can all attend. Unlike a two-city time zone converter, it scores each UTC hour by how many attendees are inside their working hours, recommends the best shared window, and exports a calendar invite that every calendar app shows in local time.
How many cities can I add to the international meeting planner?
There is no fixed limit — add every city your global team spans. The overlap grid recomputes for each UTC hour as you add or remove locations, and the per-hour score strip tells you exactly how many people are available at that moment. Most worldwide teams add five to eight cities covering their main hubs.
What is the best time for a global team meeting across US, Europe and Asia?
For a team spanning the US East Coast, Europe and South or East Asia, the only realistic shared hour is around 13:00–14:00 UTC — New York’s morning, London’s mid-afternoon, Bengaluru’s early evening. There is rarely a second hour. The planner above highlights that exact band for your specific set of cities, and shows the score for every other hour so you can see the trade-off.
Does the worldwide planner handle daylight saving time across countries?
Yes. Every offset is computed at runtime from the IANA time zone database, so DST transitions are applied for the exact date you pick. This matters most for worldwide meetings: the US, the EU and Australia each enter and leave daylight saving on different dates, so a slot that works in February can shift by an hour in April. Re-check the grid near those transitions.
Why is there only one good hour for a worldwide meeting?
Once a team spans more than about eight time zones, the overlap between everyone’s local 9:00–17:00 working day shrinks to roughly an hour — sometimes zero. That is a mathematical limit, not a tool limitation. The planner shows it honestly: if the score strip never reaches everyone, widen the working range, split the meeting, or rotate the time weekly so the same region is not always taking the uncomfortable slot.
Can I export the worldwide meeting to Google Calendar or Outlook?
Yes. Pick the best window, set the duration and click “Download .ics invite”. The file stores the meeting in UTC, so Google Calendar, Outlook and Apple Calendar each convert it into the attendee’s own local time automatically. You can forward the .ics or attach it to a calendar invitation.
Also useful for your international team: